I want to import a student list

You can create student accounts in three ways:

1.Manually create student accounts

2. Enter a student (Excel or.CSV)

3. Connect with ParnasSys

1. Manually create student accounts

Create class

When you manually create student accounts, you start by creating a class.

Go to Classes in the program

Choose the right side of the screen > Add new class and fill in all the requested information.

Create student accounts

After creating the class, create students via Students and choose Add a new student account. The required fields are:

first name

last name

class (choose the correct class from the list)

email address (must be unique)

password (minimum 8 characters)*

*Preferably choose passwords that are easy to remember for primary school students

Create an Import list:

If your school has an electronic student management system, it is probable that it has an export function. Ask the administrator to provide you with an export with the following fields.

• Student School Number or School ID
• First Name
• Other Name
• Last Name
• Class
• Email address N.B:Many primary school students do not yet have their own email address. In that case you can use fake addresses, e.g. [first letter of the first name] + [last name]@[domain name of school] The fake address would look like this, for example: hdevries@basisschool.nl.
• Password
• Location

NB.

• The fields in bold letters are compulsory. You will not be able to add the students unless these fields are completed.
• Please do not put First Name and Last Name in one field. It will not work!
• Each email address must be unique. Email addresses are used as usernames and to inform students of deadlines set by teachers. They are not passed on to third parties. Please see Holmwood’s privacy policy.
• You may add a unique synchronization number. This is used when students change from one school to another. If you want to use synchronization numbers, please contact support@holmwoods.eu.
• All classes entered in the import file will be created automatically by the system.
• All locations entered in the import file will be created automatically by the system
• If you do not add a password, a password will be automatically created.
• Do not leave empty lines between entries
•  

NB: For students (Vocational Education/ College ) who purchase a license via Studystore, you do not need to create accounts. However, you must create classes and provide class codes.

Students create their own student account

To get started quickly, students can create their own student account. By using a (class) code that you provide, the student is placed in the right class and can start working immediately.

It is important that you first create the class and ensure that the course settings are correct.

2. Enter a student list (Excel or .CSV)

If you use a school administration system, the IT or administration employee can easily export a .csv or Excel list to enter in Holmwood's. You can also create an Excel list yourself. The required fields are:

first name

last name

class

email address (must be unique)

You can find a sample list here. To read the list, go to Students > Add students and choose Import a student list. You will first see a page with an explanation of how the import works. You will then be guided step by step to import the list.

After importing, don't forget to download the import list.

Passwords

The password is not required when reading a list. If you provide us with passwords, we will take them over. If you leave the Password column empty, our system will generate passwords. If you use fake addresses, provide easy-to-remember passwords.

This document remains a handy record of students’ usernames and passwords.

When the school year changes, we recommend reading the help topic: Actions for the new school year.

File type

The list should be saved as .xlsx, .xls or .csv. You can download a format list here.

3. Link with ParnasSysWe offer links with ParnasSys.

This link ensures that student accounts are created automatically.

Would you like to use this link? First read the help topic in the learning environment about this link; ParnasSys. We must make some adjustments for the connection. Please contact our helpdesk. We will then help you activate the link.

Linking the class to a subscription

When importing the student list, the class is automatically created. Before students can use English Premium/Tweens, the class must be linked to a subscription. An administrator must do this.

Go to Subscriptions > Manage classes in subscriptions. . Here you can select the classes that will work with English Premium/Tweens.

Need help?

If you need help with importing a student list, please send your student list to support@holmwoods.eu and we will import it for you. Of course, we will handle your student details with care and never share them with third parties.